As a small business owner you spend a lot of time waiting on individuals to make a decision if they want to hire you or if they don’t.
I am currently working on multiple internal projects and I also submitted good quantity of proposals these past two weeks. I guess the approach of submitting formal proposals probably got me into trouble because many people did not get it. Will have to clean my process into making a general proposal and then sending a contract once they agree to continue clarifying what I am offering.
I guess creating a document to make sure to cover all your points and having all parties with a clear idea of what is will be agreed upon can be difficult.
1. The Technical Aspects of the Agreement
In most industries there are many technical terms that are not to be understood outside of the specific industry. Make sure you clarify and provide very clear examples or a place where a person can do a bit more of research so they can understand the information that has been presented to them. .
2. Stay away from the Acronyms
Acronyms change from place to place and industry to industry. In my case my first experiences with overuse of acronyms was in the military. I remember watching the movie “Renassaince Man” where Danny Devito plays a civilian instructor for the Army and they drive him crazy when he gets on base with the acronyms. Make sure you use acronyms that are widely known if you need to use them and provide a brief explanation on what it means. If you really need to use them including a glossary for each item or even other terms that are technical might be a good idea.
3. Outline the Investment in an Easy Way to Understand
Another mistake I see on many proposals (even many I have made) is that the investment the person has to make is not clear. It is preferable to outline the cost with as much detailed needed so nothing is left out. It is key to be detailed but never forgetting to be brief. If the area where you detail your pricing and investment looks to complicated by itself make sure you can simplify it.
Most of these tips are more aligned towards proposals when your client is a small business but I have found that many of these items can be applied in larger businesses.
What other items do you make sure are clear enough when it comes to that?